Case Study: How a Staffing Firm Recovered $14,000 in Missed Fees

TalentWave Solutions, a mid-sized IT staffing firm based in Texas, was losing revenue — but didn’t know why.

Despite placing dozens of candidates each quarter, their invoice collection rate was declining. After reviewing their process, they suspected backdoor hiring — but had no way to prove it.

That’s when they discovered AITRIXIO.

The Challenge

TalentWave had placed over 200 candidates in the past 18 months with a single enterprise client. But only 70% of roles resulted in paid invoices. The rest? “Position canceled” or “candidate not a fit.”

They needed a way to verify if those candidates were actually hired — just not reported.

The Solution: AITRIXIO Smart Search

TalentWave uploaded a list of 150 candidate-company pairs into AITRIXIO. Within 2 hours, the tool returned 27 verified matches — candidates who had been hired but never reported.

The Results

• 27 unreported hires confirmed
• $14,320 in recoverable fees identified
• 90% of clients paid within 14 days of invoicing
• Now running quarterly audits to prevent future losses

Key Takeaway

Even trusted clients may hire off-record. Regular audits using AI-powered tools can uncover hidden revenue — and protect your margins.