GDPR & Ethical Tracking in Recruitment: What You Need to Know
As staffing firms adopt AI tools to verify candidate placements, a critical question arises: Is it ethical and legal to track where your candidates end up?
The short answer: Yes — if done correctly.
AITRIXIO is designed to help recruitment agencies recover missed fees while respecting privacy laws like GDPR, CCPA, and other global regulations.
What Data Do We Use?
AITRIXIO only analyzes publicly available, professional data — such as:
- LinkedIn profiles (public job titles)
- Company websites
- Professional networking platforms
We do not access private messages, internal databases, or personal information.
Key GDPR Compliance Principles We Follow
- Lawfulness: We only process data for legitimate business purposes (fee recovery).
- Transparency: Clients are informed about how data is used.
- Data Minimization: We only collect what’s necessary — candidate and company names.
- Storage Limitation: Search history is retained only for 6–12 months.
- Accountability: Full audit logs and compliance documentation available.
Best Practices for Ethical Tracking
To stay compliant and build trust:
- Only run searches on candidates you’ve previously placed or submitted.
- Use results only for invoicing — not for harassment or threats.
- Conduct searches discreetly and professionally.
- Offer clients a chance to explain before invoicing.
At AITRIXIO, we believe in ethical accountability — helping agencies protect their revenue without compromising integrity.
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